You can use a flowchart like this to help show exactly how the payroll works to pay the employees.
Text in this example:
Timekeeping & Payroll
Signed by department head?
Collect Timecards from hourly employees
New Employee paperwork
New employee information added to payroll system
Signed & approved by Director of H.R.
Route to H.R. for approval
Checks Delivered to Employees
Payroll is posted
Payroll is processed
Approved by CFO?
Payroll and any changes are reviewed
Payroll Manager enters payroll changes
Route to department head for review and signature
Employee changes are reviewed and signed by CFO
Employee changes are reviewed and signed by H.R.