How to Make a Flowchart in Word®
Add New Shapes
Add shapes by clicking the Add Shape button.
By default, Add Shape will just add a shape after the shape currently selected.
To add shapes in other directions, use the options in the drop down menu under Add Shape. You can add shapes, before, below, and above the currently selected shape.
Add and Edit Text
Add text to any shape, by first selecting it and then typing. You can also add text, by right-clicking and choosing to Edit Text.
You can change text weight, size, and effects in the Format tab or in the Font pop-up menu accessed from the right-click menu options. Double-clicking on any shape with text, will also bring up a shortened version of text editing options.
Adding a Decision Symbol and Other Shapes
By default, a SmartArt flowchart is very basic. You get a series of rectangular boxes or actions in a row.
If you need to introduce different types of shapes to denote decisions, inputs, or some other common process steps, you'll have to do a little more work.
Add the default rectangle shape and select it. From the right-click menu choose Change Shape or click the Format tab and select Change Shape to choose a new shape type like a diamond or parallelogram.
Moving Beyond Simple Flowcharts to Complex Flowcharts
SmartArt is great for adding a very simple flowchart to Word with only a few steps. If you need to visualize a more complex process with multiple decision points and steps, consider using the a dedicated flowchart tool.
SmartDraw can help you build a complex flowchart without any of the manual hassles. SmartDraw's shapes are smart. If you add a decision symbol, you'll automatically get two arrows pointing to two different steps denoting the split in the flow.
Make a Flowchart in SmartDraw for Word
Start by opening a flowchart template and adding shapes using the SmartPanel to the left of your drawing area.
Move, delete, add shapes and your flowchart will expand automatically.
Use the arrow keys to control the direction of how your flowchart grows. Add split paths and different flowchart symbols using the attached flowchart symbol library.
Insert Your Flowchart into Word
In SmartDraw for Windows Desktop, there is a convenient one-click export button to Word to the upper left of the drawing area.
Once your flowchart is ready, just click the icon for Word to insert your flowchart into a Word document.
In the online edition, these options are located at the very beginning of the Home tab under Export.