Powerful New Features for Managing Your Organization's License
Choosing A Default Storage Option
You can now set any supported Cloud storage provider as the default location for anyone on your license.
To do so, login to your account, click on "Licenses & Subscriptions", and select the license you want to manage. Next, click on "Set Document Storage Preferences".
SmartDraw is the default storage selection for all licenses. You can switch the default location to Dropbox®, Google Drive™, OneDrive®, or Box®.
To change it, select a different provider by clicking on the radio button in the Default column that corresponds to your choice.
In this example, we made Dropbox® the new default storage option.
Allow Only a Specific Storage Provider
In addition to changing the default storage provider, you can restrict the storage options to just one or more approved providers.
Once an option is disallowed, users will no longer be able to choose it for saving their documents. They will able to save their documents only using your selected provider.
In this example, we made Google Drive™ the only allowed storage option for users.
Create Shared Folders
You can create common folders that everyone on your team can share and save documents to.
To create a new shared folder, login to your account, click on "Licenses & Subscriptions", and select license you want to manage.
Choose "Create Shared Folders."
To add a new common folder, click the "Add Folder" button.
You can create one or multiple folders by listing their names and clicking on "Save Folders".
To manage permissions for a folder, select its name and click on "Permissions."
Manager Users with Groups
You can now place users into groups and have
control over the permissions any group has inside the application.
For example, you can allow certain users to have edit access, while others only have read access.
You can also group users by department or seniority. For example, you can create a Development group and a Marketing group as well as an Executive group all with different levels of access.
You can then use these groups to set permissions for shared folders that are only accessible by a particular group. Human Resources may not want to share every document with the entire company, but they can easily share among their group.
Learn more about using groups here.