SmartDraw 2017 Adds Administrative Controls for Site Licenses

29 MARCH 2017

SmartDraw's site license owners now have new administrative controls that make it easy to

  1. Control who may access the SmartDraw and how they can share documents
  2. Retain control of all documents, even those stored in the Cloud
  3. Consolidate multiple existing accounts and trials under a single license with full administrative control

What is a SmartDraw Site License?

A site license allows everyone in your organization to use SmartDraw on any platform for a fixed annual cost that starts at $2,995. It is SmartDraw's most popular multiple user license, and now comes with the full administrative control you would expect from an enterprise quality product like SmartDraw. Get more information here.

SmartDraw site license

Enterprise Level Administrative Controls for Your Organization

SmartDraw's site license lets administrators control how users can access and interact with their SmartDraw installation and SmartDraw Cloud accounts.

Retain Document Control After Users Leave

Administrators can change the email address and password required to access any account and its documents. You can also easily transfer the account and its documents to the email address of another person in your organization.

Retain document control

Control the Level of Windows and Cloud Integration

In general SmartDraw on the desktop and SmartDraw Cloud work hand in hand letting users easily create and edit documents both online and offline without having to email themselves files. If your organization requires all work to be behind the firewall, as a site license administrator, you can prevent any installed version of SmartDraw for Windows from loading files from or saving files to SmartDraw Cloud. You can also prevent users from accessing SmartDraw Cloud completely using your license.

If you want users to be able to work on diagrams using the Cloud, but you don't want them to be able to share them by embedding them on public blogs or emailing them to users outside of the site license, you can turn off just the sharing feature of SmartDraw Cloud.

Integration control

Control User Access

Administrators can control access to SmartDraw by either restricting the email addresses that can access a cloud account to a specific set of domains that you control or even more tightly restricting access to a specific set of email addresses that you supply. At any time, you can lock any specific email address out of access.

Control user access

Enable or Disable Automatic Patching

From time to time SmartDraw Software may release an updated version of SmartDraw for Windows. By default these versions are automatically downloaded and installed to each desktop. However, as an enterprise user you may choose to restrict this and roll out patches manually to ensure all users are kept at the same patch level.

Control automatic patching

Consolidate Accounts

Administrators can supply any existing trial account in the organization with a site license key that will transfer that account along with any documents under your umbrella of control. Users can even transfer an existing licensed account to the site license by logging in to their account and transferring their license to the email address that controls the corporate site license.

If you are an existing site license user, please contact your SmartDraw representative to enable the administrative controls for your account.

Download the full guide here.

Consolidate accounts

How to Get SmartDraw 2017