Vendor Payment Process Chart

Late payments are embarrassing and can result in costly fees or interruptions in service. Help reduce delinquent vendor payments by using this process chart example to show the flow of documents, approvals and verifications that are needed to get bills paid in your organization. You can even link to vendor lists, internal forms and more, to have complete documentation of your bill paying process in one place.


Text in this Example:

Does Invoice have a Purchase
Order #?
Pull Vendor Invoice from Stack
Vendor Payment Processing
Amounts Match?
Attach Approved Purchase Order Form to Invoice
Match Vendor Purchase Order to Approved Purchase Order
Contact Purchaser for Information
Send Invoice to Processing
Discrepancy Merit Investigating?
Consult Manager on Discrepancy
Investigate and Rectify