Seating Chart

A seating chart is a way to visualize where people will sit in given room or during an event. Seats may be assigned unique names or numbers and can be organized into larger groups. For example, a seating chart of a concert hall or theater would have its seats organized by rows, sections, and levels. Each seat is positioned in the seating chart to provide a graphical representation of its location in relation to other seats as well as the entire layout of the venue.

Banquet seating chart

How to Use Seating Charts

There are a number of uses for seating charts. For a concert venue, a seating chart is useful to determine which tickets have already been sold and which are still available for purchase. For a formal event, such as a wedding, the seating chart assists guests in finding their table for the evening. Assigned seats in a classroom setting benefit the instructor in taking attendance and learning the names of students.

Lecture hall seating chart Classroom seating chart

How to Create a Seating Chart for an Event

Here are some tips to use in creating a seating chart for an event.

  • Make it legible. The seating chart should be clear and easy to read.
  • Keep it simple. Organize and create it so the viewer can easily pinpoint their name and their assigned seat. People shouldn't have to look too hard to find the information.
  • Provide order. Place the names in some type of order. You may group names alphabetically or by table number. Since we read left to right, it may be best to also organize the seating chart in a similar fashion.
  • Ensure everyone is comfortable. In addition to ensuring everyone has an assigned seat, it's important that each guest is seated comfortably with enough room to move about.
Seating Chart Example