Administrative Controls for Multi-Seat Licenses

If you purchase a multi-seat license from SmartDraw, you can designate any person (a user or non-user) as the administrator. The administrator can easily:

1. Control who may access SmartDraw and how they can share documents
2. Retain control of all documents, even those stored online
3. Consolidate multiple existing accounts and trials under a single license with full administrative control

Control User Access

For any multi-seat license, SmartDraw gives administrators control over how users can access and interact with their SmartDraw installation and SmartDraw online accounts.

Administrators can control access to SmartDraw by either restricting the email addresses that can access an online account to a specific set of domains that you control or even more tightly restricting access to a specific set of email addresses that you supply. At any time, you can lock any specific email address out of access.

If you have a SmartDraw Enterprise Site License, you can also provision thousands of enterprise users using single sign-on with Okta. Learn more.

Document Retention

Administrators can change the email address and password required to access any account and its documents. You can also easily transfer the account and its documents to the email address of another person in your organization.

Account Consolidation

Administrators can supply any existing trial account in the organization with a license key that will transfer that account along with any documents under your umbrella of control. Users can even transfer an existing licensed account to the organization's license by logging in to their account and transferring their license to the email address that controls the corporate license.

Control the Level of Online Integration

In general SmartDraw and SmartDraw for Windows Desktop work hand in hand letting users easily create and edit documents both online and offline without having to email themselves files. If your organization requires all work to be behind the firewall, as a license administrator, you can prevent any installed version of SmartDraw for Windows from loading files from or saving files online. You can also prevent users from accessing SmartDraw's online edition completely.

If you want users to be able to work on diagrams using the online edition, but you don't want them to be able to share them by embedding them on public blogs or emailing them to users outside of the site license, you can turn off just the sharing feature of SmartDraw.

Control Automatic Patching

From time to time we may release an updated version of SmartDraw for Windows. By default these versions are automatically downloaded and installed to each desktop. However, as an administrator you can choose to roll out patches manually to ensure all users are kept at the same patch level.