You don't need to be a designer to create a professional-looking event plan. SmartDraw has all the event layout templates and symbols you need to get started. Just drag and drop to create your layout. Plus, it includes beautiful textures for flooring, furniture, and more. Plan any event you need: corporate parties, holidays, fundraisers, charities, anniversaries, weddings, quinceañeras, birthdays, engagements, graduations, retirements, and more.
You get thousands of ready-made symbols for catering, furniture, landscape elements, and more!
If you're working with a venue with an existing floor plan, you can easily import it as a PDF or image and use it as your starting point for your event plan.
SmartDraw is easy to work with no matter what other apps you use. You can add event plans to:
SmartDraw works hand in glove with most file storage systems. You can save your event layout directly to:
There is no need to create a parallel set of common folders and permissions, SmartDraw can just save files directly into your existing set up.
Share your event floor plan with anyone, even if they don't own a copy of SmartDraw, with a link. You can also easily export any diagram as a PDF or common image formats like PNG or SVG.
Have a question? Chat or email us. SmartDraw support is in-house and free!
You and your team can work together planning any event with the help of SmartDraw. Anyone on your team can edit the plans and layouts in real time. You can leave each other comments and feedback easily to make sure everyone remains on the same page and shares the same vision.
SmartDraw also works where you already communicate with your team. You can collaborate on event layouts in Microsoft Teams®, Slack or Confluence.
Click any event layout example below to start working on it now.
Get key dimension information for your event space or venue. Get the size of rooms, entryways, and fixed features like columns or stage area.
Choose the Event Plan floor plan template under the Floor Plans - Commercial category on your SmartDraw Dashboard. This template has all the tools and symbols you'll need to create an event plan layout.
Create an outline by adding walls for each room of the building.
SmartDraw makes it easy to drag walls to adjust them or just type the length directly into walls to modify them. Once you've created an outline for your room or house, click on a wall and you'll see two types of growth handles appear. The handle with an up and down or right to left arrow will allow you to move your wall inward or outward vertically or horizontally. The handle at the corners where walls meet will help you adjust your wall diagonally by letting you move the placement of the corner.
Begin adding features to the space by including the unchangeable things, like the doors, windows, columns, stairs, the stage, and so on.
Alternatively, you can start your event plan layout by importing a floor plan of your event space. Go to Insert and choose an image or PDF. Once imported, you'll want your imported image to match the scale of your drawing. This knowledge base article will walk you through that process.
To finalize seating arrangements drag and drop tables and chairs to set up your space. Add symbols for any additional areas your event requires including booths, bars, or buffet areas.
Invite clients or team members to give you feedback and work on your event plan in real-time. Make notes or even make changes on the fly as a group. SmartDraw is so easy to use, you can make changes in real-time.
Once your event floor plan is complete you can insert it directly to any Microsoft Office app like Microsoft Word® or PowerPoint®, or add it to Google Docs™ or Google Slides™.
SmartDraw also has apps to integrate with Atlassian's Confluence and Jira. You can share your event plan design in Microsoft Teams. You can also easily export your event layout as a PDF or print it.
Event planning is easy with SmartDraw event planning software. Start with the exact event layout template you need—not just a blank screen. Drag and drop specialized catering and floor plan symbols, add your information, and our event planning software does the rest, aligning everything and applying professional design themes for great results every time.
SmartDraw is the perfect all-in-one event planning tool for creating everything you may need to plan your next event whether you're a professional or just an organized do-it-yourselfer.
Use SmartDraw to create:
AI tools and LLMs like ChatGPT and Claude are great for generating designs in the early stages of planning for inspiration. However, the images they produce are not editable and not to scale. We recommend using LLMs alongside a tool like SmartDraw's event floor plan creator. This gives you the best of both worlds. You can translate a text prompt into an inspirational image and use SmartDraw to create a professional event plan.
Event planning has a lot of moving parts. You'll need a tool to create an event layout or event floor plan. SmartDraw can do the job easily, even if creating a floor plan sounds intimidating to you. SmartDraw makes you seem like an expert without being one. You'll also need a tool to manage your time and projects. SmartDraw can actually help you there too. There are built-in project management tools to help keep your plans on track.
SmartDraw lets you import a PDF and make it a background image you can sketch over. Add your event layout on top of your venue floor plan.
The 5 C's of event planning refer to the classic framework organizers use to execute events: Concept, Coordination, Control, Culmination, and Clouseout.
Discover why SmartDraw is the ideal event layout software.